Manager Says City Business Justifies Tabs
Contra Costa Newspapers
Feb. 15, 2004
PLEASANT HILL -- As the city started freezing positions and bracing for tight fiscal times, City Manager Mike Ramsey spent more than $1,000 a month on his city-issued credit card last year, traveling and eating at taxpayers' expense.
Ramsey, who was hired in June 2002, spent $12,214.47 on his credit card over a 12-month period, according to records reviewed by the Contra Costa Times.
Ramsey and others said the charges were justified and legitimate, a reflection of a tireless work ethic in representing the city. The bills included a $3,600 trip to a three-day conference in Sacramento with two council members, and a $160 meal with developers in downtown Pleasant Hill.
Ramsey spent more than the combined travel and dining expenses of the city managers in Concord, Danville, Martinez and San Ramon in 2003.
In Concord, a city with nearly four times the population of Pleasant Hill, City Manager Ed James does not have a credit card. He billed the city $1,000 last year to get reimbursed for his medical benefits. He eats at his desk.
"I'm a cheap date," James said.
Ramsey said he works 50 to 60 hours a week and that he incurred all the charges while conducting city business.
"Anything I am doing in pursuit of the city's business, whether it is working with a consultant or meeting with someone for lunch to promote the city's business, I will, on occasion, charge that expense to the city," he said.
Other city officials said Ramsey may spend money recognizing staff or wooing developers, but that he generates results.
"We can't hog-tie the CEO of the city, as long as he is producing," said Mayor Chuck Escover. "He knows that I have all the faith in the world in him. If I ever found out otherwise, it's a different story."
Ramsey charged the city more than $3,000 in meals last year, dining with developers, staffers or council members. He also spent more than $8,000 on travel-related expenditures, occasionally covering the costs of council members to attend conferences.
Richard Ricci the city's finance director, said he was not concerned about Ramsey's spending.
"This money is well-spent," Ricci said. "I appreciate that he is willing to put in the time, in his lunch hour, to continue meetings that he would otherwise not get in."
Credit card policies vary city to city. In Pleasant Hill, Ramsey signs off on his own expenses -- a policy left over from the previous city manager, Joe Tanner.
"This is an expenditure that we look at very critically," Ramsey said. "And if things continue in the direction we think they are, we will be paring back a huge number of categorical expenses."
The records show that taxpayers have paid for the city manager and or council members to attend conferences in Monterey, Sacramento, North Carolina and Washington, D.C., last year.
The most expensive credit card bill was for $3,653.71 to cover an event sponsored by the League of California Cities on Sept. 7-9 in Sacramento.
At that event, Ramsey was joined by council members David Durant and Michael Harris Taxpayers paid $1,335 to cover the registration fees for the three officials.
Ramsey stayed three nights at the $149-a-night Embassy Suites, and billed the city $18 a day in parking fees. Harris and Durant stayed in separate rooms at a $127-a-night Holiday Inn.
Danville Town Manager Joe Calabrigo attended the same conference, but drove each day.
Three weeks later, Ramsey billed the city $595 in registration fees to attend the International City-County Management Association, in Washington, D.C.
In July, Ramsey used his city-issued plastic to pay $1,100 in registration fees to send Harris, Durant and Escover to a three-day conference in Monterey.
The event, called the Mayors and Council Members Executive Forum and Academy Workshops, was held at the Monterey Convention Center.
Harris and Durant stayed two nights each at the $165-a-night Doubletree Hotel.
But Escover, who had booked a room at the same hotel, did not attend because of a work conflict. Taxpayers paid $370 for his registration fee and $165 for his canceled room.
Ramsey, previously the city manager in Antioch, said he typically attends two conferences a year. He said the functions help make cities more efficient and effective.
"It brings managers and elected officials together at one place to hear what is going on in Sacramento, what legislative bills are in the process or coming up, and how those impact cities," he said.
"The meetings and sessions," he added, "are always focused on very specific things. In addition, the training that occurs all day long is relative to specific areas, be it legal, public works, recycling."
The credit card use comes at a time when the city has left eight positions vacant, and amid growing concerns about vehicle license fee revenue.
Ramsey said that the vacant positions have forced everyone, including himself, to work harder, saving the city "hundreds of thousands of dollars" in the process.
Councilwoman Sue Angeli, who has been openly critical of Ramsey, said the manager has abused his credit card.
"I think this is a highly irresponsible use of public money," she said. "I was elected by the people to watch and to be their eyes, regardless of my personal feelings for Mr. Ramsey."
In addition to traveling expenses, the manager used his card to dine regularly at two restaurants in downtown Pleasant Hill: the Left Bank and Pasta Pomodoro.
The meal tabs ranged from about $29 for two to $240, when six city officials attended the third annual Small Business Awards Luncheon.
The receipts show that Ramsey and others ate at the Left Bank, a popular Parisian-style restaurant within walking distance of City Hall, nearly two dozen times last year, costing taxpayers more than $1,400.
Ramsey said the expenses are part of the "proactive" way he conducts business.
"I have a policy that, if I am meeting with someone who hopes to do business in this city, if we talk over lunch, I will not allow the developer to buy that lunch the first time we sit down.
"I don't want even the appearance of the city's support having been purchased at the price of lunch."
Harris, who was elected in November 2002, began dining with Ramsey regularly after he joined the council.
In a review of Ramsey's credit card records, the pair ate together at taxpayers' expense up to a dozen times, mostly on Fridays at Pasta Pomodoro.
Both Ramsey and Harris said they always discuss city business when they meet, and that other times each has paid on their own. Harris said he had personally paid for seven of the meals.
"There was not a single one of these meetings," Harris said, "where I did not learn something that did not make me a more effective council member."
Ramsey said scrutiny over his credit card expenses misses a larger point.
"I consider myself to be pretty tight with the dollar, both personally and with the public's dollar. I work hard with that, bringing budgets in under, not over, and more revenue, not less. And I have been very effective doing that."